Dear Williams faculty and staff,
Congratulations to you all on a successful end to an academic year unlike any other.
This message explains how to document your vaccination or request an exemption. As Maud explained in her June 1 email, faculty and staff must complete one of these two processes by the end of August, and ideally as soon as possible.
We require anyone who qualifies to get vaccinated, since it’s the most effective way to protect yourself and those around you. Exemptions will be allowed as required by law for medical and religious reasons, and for strongly-held personal beliefs on the subject.
To maintain our commitment to protection, people whose exemption requests are approved will be required to continue wearing masks in public settings on campus and to continue weekly testing. The college will continue to provide testing for unvaccinated people and those not yet fully vaccinated.
To have access to campus you must continue testing until you receive confirmation that your vaccination information has been approved and you’re two weeks past your last shot. After that time, if you’re fully vaccinated you should only get tested if you develop symptoms.
If you do become symptomatic, please immediately contact your healthcare provider or a local testing site to get tested and treated as necessary. Our campus testing site isn’t equipped to safely test symptomatic people.
Following are the processes for documenting vaccinations and requesting exemptions. These are now open, and we urge everyone to complete one or the other as soon as possible.
Submit your vaccination documentation
Option 1: Via the CoVerified mobile app
- Take a photo of your completed vaccine card and have it available on your device
- Open the CoVerified app, choose “Report” at the bottom of the screen, then select the “Upload Vaccine Record” option
- For “Date performed,” enter the date on which you received your second shot if you received the Pfizer or Moderna vaccine, or your only shot if you received Johnson & Johnson
- Fill out the remaining fields, attach the picture of your completed vaccination card as instructed, and tap “Submit”
Option 2: Via the CoVerified website
- Take a photo of your completed vaccine card and have it available on your device
- From the sidebar, choose “Reports,” then “Report Vaccination”
- For “Date performed,” enter the date on which you received your second shot if you received the Pfizer or Moderna vaccine, or your only shot if you received Johnson & Johnson
- Fill out the remaining fields, attach a picture of your completed vaccination card as instructed, and choose “Submit”
If you’re unable to use these options for any reason, or need help uploading your vaccination record, please email a copy of your card to [email protected] and they’ll add it to the system for you. To protect your privacy, please do not copy any other college employees or offices on your message.
Once you receive confirmation that your vaccination information has been approved, you should stop COVID-19 testing, in keeping with CDC guidance. On the CoVerified app your confirmation will appear in the form of a COVID-19 vaccination badge on your app home screen. On the CoVerified website you’ll see an “Approved” note under View Records > Vaccination Records.
Please email [email protected] with any questions.
Request an exemption
To request an exemption, please complete the exemption request form. Your request will be confidentially reviewed by the Office for Institutional Diversity, Equity, and Inclusion.
Please note that submitting a request doesn’t guarantee it will be granted. The status of your request will be confirmed by Toya Camacho or Ngoni Munemo. If approved, you’ll then be exempt from having to submit proof of vaccination, but will be required to continue with weekly Covid testing and wearing a mask indoors on campus.
The college will send weekly updates on who is required to test and wear face coverings to the department heads in Dining Services, Facilities, Campus Safety, and the Children’s Center. Other departments will receive updates after July 1. Managers have been instructed that this information may only be used to approve workplace absences for testing purposes, and to ensure mask-wearing.
Sincerely,
Fred and Safa